VACANCY ANNOUNCEMENT No. 2015/OCHA/SS/008
Data Analyst (1 post)
United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in South Sudan invites applications from suitably qualified South Sudanese citizens to fill the post of Data Analyst, ICS - 8 based in Juba, South Sudan. The closing date is 8th Dec. 2015
Post Title: Data Analyst
Duty Station: Juba
Level: ICS - 8
Type of Contract: Fixed Term (FTA)
Duration: 1 year renewable
Closing Date: 8th December 2015
Start Date: ASAP
TERMS OF REFERENCE
II. Organizational Context
The Data Analyst works under the oversight of the Head of the Humanitarian Financing Unit (HFU) and the direct supervision of the Humanitarian Affairs Officer. The post holder supports oversight and maintenance of the data management and data analysis systems and infrastructure of the HFU. Amongst others, the HFU is responsible for analysis of overall humanitarian financing in South Sudan; acts as Technical Secretariat for the South Sudan Common Humanitarian Fund (CHF); and as the in-country focal point for the Central Emergency Response Fund (CERF).
The CHF is a country based pooled funding mechanism that supports the allocation and disbursement of donor resources to meet the most critical humanitarian needs identified in the annual Humanitarian Response Plan (HRP). The Humanitarian Coordinator is the custodian of the CHF, which improves humanitarian response by enabling efficient and rapid response to unforeseen circumstances through the following: (1) providing funds in a timely and predictable way; (2) ensuring funds are channelled to jointly agreed priorities; (3) helping to respond to both anticipated and unforeseen needs and (4) strengthening coordination and the leadership of the Humanitarian Coordinator in line with the Transformative Agenda.
The CERF is a global pooled funding mechanism that supports rapid response and underfunded emergencies around the world. Working in liaison with the New York based CERF Secretariat, the HFU supports and facilitates all in-country processes related to the Fund cycle, including allocations and reporting.
III. Key functions / related activities
Optimize HFU data management systems and enable access to the most accurate data for informing and guiding CHF processes and the project management cycle, as well as other processes related to humanitarian financing (e.g. CERF, HRP):
Reorganize HFU shared drive and establish operational protocols to facilitate storage and archiving of documents.
Develop a cloud sharing arrangement and establish operational protocols to remotely access documents.
In liaison with the Communications and Information Management Unit, revisit and regularly update content of the CHF section of the OCHA website.
Manage the CHF email folders according to the established protocol.
Design and establish data analysis tools to facilitate the interpretation of CHF data and support CHF decision making using appropriate statistical models:
Develop tools for data extraction from the CHF Grant Management System and other existing databases used by the HFU for producing data and analysis on humanitarian financing. This includes the Financial Tracking System (FTS), the Online Project System (OPS) and the Multi-Partner Trust Fund (MPTF) databases.
Design tools to facilitate the interpretation and the analysis of data using statistical techniques.
Establish systems and protocols to systematize the production and dissemination of relevant products for various stakeholders and decision makers.
Oversee and maintain other data sets and data management tools of the CHF TS:
- Manage and compile data related to donor contributions (donor deposits, dates, amounts and so on);
- Manage and compile data related to the allocation of funds to CHF (projects funded, period, cluster, partner, amount, geographical location and so on);
- Manage and compile data related to the revision of funding allocations (budget realignments, changes to approved implementation periods, and so on);
- Manage and compile data related to reporting schedules and actual reporting (projects, partners, due dates, type of report and so on);
- Provide information and analysis about the CHF project portfolio to meet the needs of the CHF TS and other stakeholders.
Manage Electronic Records related to the financing of the Humanitarian Response Plan (HRP):
- Organize, aggregate and extract information from OPS (on line project system) to support analysis and preparation of the Humanitarian Response Plan (HRP), including interim updates
- Act as HFU focal point for records, management, archiving and disposition as per UNOCHA rules and regulations on records management.
IV. Impact of Results
Improved information management and analysis in relation to the oversight and management of the financial aspects of the Humanitarian Response Plan, including resource mobilization and planning. Improved oversight, management and decision making in relation to the attainment of the overarching objectives of the CHF and CERF.
V. Recruitment Qualifications
Education: A Master’s degree in information science, statistics or related studies or a Bachelor’s degree with 2 years of experience in the same field in lieu;
Experience: - Up to two years of progressively responsible experience in data analysis, database development and management.
- Proficiency in statistical analysis software e.g SPSS
- Proficiency in exploratory data analysis and data validation techniques
- Mastery of MS Access and advanced Excel skills
- Experience in data mining, processing, visualizations, interpretations and dissemination.
- Proven skills in data visualization programs e.g Tableau and SAS.
- Hands on experience on maintenance of cloud sharing and storage software e.g ibackup, idrive and dropbox.
Language Requirements: Fluency in English is required
How to apply
Interested and qualified South Sudanese citizens meeting the above criteria should submit the following information to OCHA South Sudan:
Cover letter in English (maximum 300 words) explaining why you think you are qualified for this post and why you would like to work for OCHA. Also indicate when you can start work.
Completed United Nations Personal History Form (UN-P-11) in English providing full details of education, present and past employment, language skills, computer skills, etc. Please state your full name and the exact job title as the subject in your e-mail application.
Applications received after this date will not be considered. Only qualified candidates should apply, and only those who have been short listed will be contacted.
Applications should be submitted by email to: [email protected] quoting the vacancy number ¬¬¬¬¬¬¬¬¬¬not later than 08 December 2015. If this is not possible by e-mail, please hand-deliver or send your application in an envelope to the address below before the closing date. Female candidates are particularly encouraged to apply.
South Sudan - Juba