NATIONAL POST: Admin/Finance Analyst, Juba, South Sudan, NOB
Job ID 34864
Juba, South Sudan
Full/Part Time
Temporary Appointment (TA)
CLOSING DATE: 5th February 2021 ( 5:00 pm New York Time)
DURATION: One Year (*)
DUTY STATION: Juba, South Sudan
POST TYPE: Temporary Appointment (TA), Full time
Please note that this vacancy is re-advertised and is open to nationals of South Sudan ONLY.
*No expectancy of renewal in accordance with UN Staff Regulation 4.5
Main Tasks & Responsibilities
- Support the Country Office Operations unit in the implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results
• Full compliance of financial activities, financial recording/reporting system and audit follow up with UNFPA rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Oversees the financial management and performance of the SMS II project, continuous analysis and monitoring of the financial situation & presentation thereof.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions
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• 2. Supports in managing the SMS II project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results
• Supports in putting in place of proper mechanisms to eliminate deficiencies in budget management.
• Supports the SMS II project by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the project.
• Supports the monitoring of the SMS II project financial performance by providing necessary financial information and analysis, including implementation rate against indicators/results.
• Oversees the development of tools and mechanisms for effective and efficient monitoring of SMS II project budget, coordinates compilation of financial data and provides accurate and up-dated financial information to project staff and partners on a continuous basis.
• Monitors the implementation of financial, procurement, and administrative systems related to the implementation of the SMS II project, ensuring adequate training of project staff and partners.
• Reviews and takes corrective action as appropriate on audit findings for implementing partners working on the SMS II project.
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• 3. Ensures proper control of CO accounts focusing on achievement of the following results
• Utilizes the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNFPA policies and procedures
• Manages complex vendor and contract management processes, and procurement processes including developing and implementing relevant plans in close collaboration with the CO’s operations teamTimely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. - Supports and facilitates knowledge building and knowledge sharing in the CO focusing on achievement of the following results
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice. - Admin and Facilities management:
• Facilitates in donor reporting.
• Supervises administrative and support staff
• Monitor the dashboard to ensure that any items requiring corrections are worked on a timely basis and serve as the focal point for completion of integrated accountability checklist.
• Review and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represent UNFPA’s interest in related negotiations and agreements.
• Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures - Others:
• Carry out any other duties as may be required by UNFPA leadership.
Qualifications and Experience
Education:
Advanced (Masters) University Degree in Finance/Accounting, Business, or finance related discipline or a professional accounting qualification from an internationally recognized institute of accountancy.
Knowledge and Experience:
• 2 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spread sheet and database packages,
• Experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
• Experience of IPSAS will have a distinct advantage.
Languages:
• Fluency in English; Knowledge of Arabic is an added advantage. Knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
• Excellent written and spoken communication skills.
Required Competencies
Values
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change
Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact
Functional Competencies:
• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge / technical expertise
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Disclaimer
WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
HOW TO APPLY:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at https://erecruit.partneragencies.org/
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.