RFQ for seeds supply and delivery to Aweil

Date: November 12th, 2015

To: Public

Request for Quotation No: RFQ for seeds supply and delivery to Aweil Ref: 60591 YIJU Seeds

Dear Sir/Madam:

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ.

Samaritan’s Purse is seeking to procure seeds for its projects in Akuem (Aweil) North Bahar Ghazal state. Please refer to annex 1 for the terms conditions and details of the seeds.

The quotations should be submitted as per the following instructions.

1- Prices: The price should be quoted inclusive of transport to Akuem in Northern Bahrl al Ghazal State. This means the unit price should be for supply and delivery.
2- Evaluations of Quotations: Offers determined to be significantly responsive to the specifications will be evaluated by comparison of their prices, prove of the vendor’s worthiness and ability to meet all costs and bill Samaritan’s purse after wards.
3- The delivery lead time will also be a consideration in the quotation submitted and delivery location is Samaritan’s Purse office in Akuem (Aweil) NBG state.
4- Validity of the Quotation: Your quotation should be valid for a period of four months from the date of submission. Deadline for receiving quotations will be 20th November 2015 by 2:00 pm. Ensure that your quotations are on company letter heads and must be stamped.

All queries and quotations should be addressed to the following e-mail addresses.

[email protected]/[email protected]/[email protected]/[email protected]/[email protected]/[email protected]/[email protected]

The Samaritan’s Purse Anticorruption Policy requires that Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. Samaritan’s Purse will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.


Annex 1. Conditions of bidding.

Quality Assurance Requirements (Seed Grower’s Certificate)

(i) The Recipient shall obtain from the suppliers of all seeds procured under this Agreement a “Seed Grower’s Certificate,” which attests to the following:

a. The seed was grown in (Name of Country).
b. The seed was sampled by an official of, and tested in, a laboratory of (Name of Country and City).
c. The seed was put up in packages of containers used by end-users, labeled with all of the following:
• Seed lot number
• Kind, or kind and variety
• Weed seeds
• Inert matter
• Germination and hard seed
• Names and rates of noxious weed-seed occurrence (which must conform to the laws of the importing country)
• Month/year in which purity and germination tests were completed, and
• If seed was treated, chemicals with which treated and cautionary statement, if advisable.

d. Not more than twelve (12) calendar months have elapsed since the last day of the month when germination tests were
completed (when seed is packaged in hermetically sealed containers) .

e. Samples of the shipping lot will be retained for one (1) year by the (Grower), and a copy of the laboratory purity and germination test analysis will be retained by the laboratory for not less than three (3) years.

(ii) The laboratory report shall be prepared under the letterhead of the laboratory, dated, and signed by a person, such as a seed technologist, making the analysis, and shall be attached to the “SEED GROWER’S CERTIFICATE.”

(iii) The “Seed Grower’s Certificate” shall be issued under the letterhead of the Grower. It shall identify the Supplier’s transaction by letter of credit number and bank, and identify the lot involved. The Certificate shall be dated and signed by an individual authorized to bind the Grower and shall be issued to the Supplier.

(iv) The documents provided under this provision shall be available in English for audit purposes. If the Recipient cannot obtain a Seed Grower’s Certificate, the Recipient shall document its files to indicate what quality assurance practices were followed in lieu of the certification. These quality assurance practices may include, but are not limited to: testing for germination, visual inspection for cracked or damaged seed, percentage weed seed, or inspection for insect infestation or foreign matter. Records of these tests must be maintained by the Recipient.