Médicos del Mundo
POSITION NEEDED:
LOGISTICS & ADMINISTRATION OFFICER
JOB SUMMARY:
To carry out the logistics and administration activities of the Doctors of the World-Spain project in Juba, South Sudan, following the instructions of the Logistics Coordinator, Administrative Coordinator, Project and Economic-Financial Departments of the Headquarters, and the conditions and resources established in the projects in order to achieve the objectives.
GEOGRAPHICAL SCOPE OF INTERVENTION:
Juba, South Sudan
ORGANIZATION CHART
The Logistics and Administration Officer will work under the direct responsibility of the Logistics Coordinator and Administrative Coordinator in Juba, in close collaboration with the logistics and administrative area and the rest of the project team.
FUNCTIONS
1. Administration & Finance & Human Resources
- Ensure basic adequate financial systems and cash management across the programme in line with MdM finance guidelines
- Be responsible for bookkeeping (accounting) under the line management of Administrative Coordinator
- Ensure the correct use of the procedures defined in the MdM’s administrative guide, and the rules of the project donors
- Manage the filing, storage and security of the financial documents
- Responsible for the legal processes of the organization, with the support of the logistical and administrative area in HQ and Administrative Coordinator: obtaining work and residence permits for expatriate staff, and to ensure human resources and administrative policies and procedures for national staff are in compliance with local labour law
-Ensure all staff files are up-to-date
-To prepare payment taxes according to Government regulations
2. Logistics
-Ensure procurement in the respect of MdM procedures, guidelines and policies
-Support logistics area in the management of logistics requests with the supervision of the Logistics Coordinator. Ensure that purchases correspond to the logistics order cycle.
-Ensure basic country procedures and policies management (supply chain, vehicle fleets, communication system, emergency preparedness and security in line with MdM guidelines
-Coordinate the system to include all financial supporting documents, equipment manuals, logistics documentation
REQUIRED QUALIFICATIONS:
- General Technician in Business, Administration, Logistics or relevant field of study
REQUIREMENTS:
Language requirements : English, Arab and/or Dinka
Computer requirements : Office package user level
EXPERIENCE:
- Administration of Accounting and Human Resources Area
- Experience in economic/finance project management
- Experience in logistics and operational support functions with an international organization
- Domain of Office Package
COMPETENCE PROFILE:
- Analytical and problem solving ability
- Good communication skills, interpersonal relationships and teamwork
- Integrity and respect for co-workers
- Be organized and dynamic
- Ensure confidentiality within the program
- Availability and flexible schedule for different tasks and trips in the country
- Motivation and availability for humanitarian commitment and administrative management
- Punctuality and responsibility
AVAILABILITY
Incorporation date: February
Availability for 3 months (it may be extended)
SALARY
Medicos del Mundo’s salary scale
Applicants must send CV at follow e-mail address included the REFERENCE description noted below:
**Send cv and cover letter (including job reference) + letter/diploma by email to: adminco.ss@medicosdelmundo.org
REFERENCE:
“Logistics & Administrative Officer”
Deadline for reception of applications: 10th January 2020
Every application unanswered within 15 days after deadline must be considered as rejected.
Please note:
Médicos del Mundo promotes equal opportunities for all people. We establish positive action measures for those who, due to functional diversity or social and/ or cultural exclusion, belong to under-represented groups in the positions offered.
As a result, no candidate with a valid profile will be rejected because of a functional diversity or for being culturally or socially excluded for reasons of birth, ethnicity, race, sex, gender or any other personal, social or cultural condition.