JOB ANNOUNCEMENT
World Vision is a Christian relief, development and advocacy organisation dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity or gender. Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so.
World Vision is looking for a dynamic person to fill the position of Procurement Officer for its program in its Office, based in Greater Bahr El Ghazal Zone-Kuajok.
Purpose of the Position:
To manage the procurement of both foreign and local goods in accordance with WVI laid down systems, procedures and guidelines and ensures all project materials and requirements are procured in a timely manner from the right sources and the right prices
MAIN RESPONSIBILITIES:
• Provide leadership/supervision to all supply chain assistants in the Zone and assist the Supply Chain Manager in developing markets/sources of supply in Juba in line with WVI procurement policies, guidelines and procedures.
• Liaise with users in getting proper specifications for items to be procured in the Zone to avoid rejection after purchases are received.
• Seek out reputable suppliers and services providers that can meet WVI demands for supplies and services in the region.
• Conduct weekly (or as required)Tendering Committee Meetings and analyze the received Quoted/Bids to determine the best possible source (s) of supply or service providers in the line with WVI policy and obtain the right signatories before commitment is made for services or supplies.
• Prepare Tendering Minutes and Draft Contract for those procurements that require such processes
• Raise local purchases orders (LPOs) and ensure that all the necessary documents are dully signed by the proper Officers who are dully authorized to do so.
• Preparing reports of all receipts dispatches and stock balances for ease of answering internal and external audit queries.
• Follow up on finalized local purchase orders ensuring they are delivered to suppliers /services providers and making sure that the deliveries of supplies/provision of services are done in a timely manner.
• Assist in the receipt of supplies purchased while ensuring that the quantities and quality march with what was requested for by the user and ensuring that the proper documentation is done and raising payment vouchers and pass them over to finance with complete documentation
• Execute any other task as and when assigned by the supervisor
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Minimum of a Bachelor’s degree in business administration or management or in a related field.
• Must at least have 2 years of working experience leading a procurement or supply chain or logistics team in a demanding work environment, preferably with an International NGO
• Good presentation and communication skills for a number of different audiences.
• Good time management and organizational skills: Able and willing to meet deadlines and agreed objectives
• Strong willingness to meet the customers’ (clients) needs, while balancing the organization’s needs and priorities
• Fluency in English language and the local languages spoken is an added advantage.
• Understands and is committed to WV’s vision, mission and core values.
• Must be a South Sudanese by Nationality.
APPLICATION & DEADLINE FOR SUBMISSION:
N.B: This position is open to South Sudanese Nationals Only.
N.B: The incumbent of this position will be Relocatable Staff.
APPLICATIONS SHOULD BE SENT TO:
Your application should include: Please send your application by this email recruitsdno@wvi.org or make hand deliver to:
World Vision South Sudan, National Office, Hai Cinema, adjacent to MTN Main Office.
- A cover letter addressed to the People & Culture Director.
- A comprehensive CV
The closing date for applications is 2nd December 2016.
Only shortlisted candidates shall be contacted.
The candidate finally selected should comply with the child protection policy applied in the Organization.