FINANCE OFFICER

Job Vacancies
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NORWEGIAN REFUGEE COUNCIL SOUTH SUDAN

VACANT ANNOUNCEMENT WOMEN ARE HIGHLY ENCOURAGE TO APPLY

JOB TITLE: Finance Officer
DUTY STATIONS: Juba
REPORTING TO: Finance Coordinator
FIELD TRAVEL: 20%
STARTING DATE ASAP
DURATION: 12 Months Contract
SALARY: Attractive as per NRC National Scale

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation. Our task is to improve international protection of refugees and internally displaced persons, and to offer humanitarian assistance regardless of race, nationality or political views. Our efforts are founded on the principle that all human beings are entitled to a life in peace, liberty, safety and equality, as this is expressed in the Universal Declaration of Human Rights. NRC has been working in South Sudan since 2004. Our core activities include Education, Shelter & WASH, Food Security & Livelihoods (FSL), and Information, Counselling & Legal Assistance (ICLA).

All NRC Employee are expected to work in accordance with the organization’s values. to be dedicated, innovative, inclusive and accountable, are attitude and believe that shall guide our actions and relationships.

Role and responsibilities

The purpose of the officer position is day to day implementation of the finance functions responsibilities as delegated by supervisor.

Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

  1. Ensure adherence with NRC policies, tools, handbooks and guideline
  2. Implement delegated support function portfolio according to plan of action
  3. Prepare and develop status reports as required by management
  4. Ensure proper filing of documents
  5. Promote and share ideas for improvement of the support function

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

  1. Act as bank agent and monitor the bank movements to ensure sufficient funds are available, and the finance manager is informed in advance to initiate transfer from headquarter.
  2. Review payment requests for completeness and compliance with NRC procedures and ensure they are processed within the set lead time.
  3. Maintain post backs for all banking transactions
  4. Responsible for data input into the online banking platforms as well us preparing cheque/bank transfer letters and informing the suppliers for collection.
  5. Be responsible for preparation of PIT and other deductions and timely payment to NRA.
  6. Responsible for collection of monthly bank statements for all NRC bank accounts.
  7. Request for new cheque books and file the used ones.
  8. Provide voucher number for payments reviewed and approved by budget holder.
  9. Ensure that all relevant documents to Finance unit including the vouchers are dispatched by field offices and received on time
  10. Responsible to collect vouchers sent from field via WFP flights or other means and file once processed
  11. Review completeness and naming of scanned documents
  12. Collect, rename scanned documents and pass records to finance intern/s for uploading
  13. Maintain invoice tracker and provide update as necessary.
  14. Deposit cheques at banks
  15. Ensure processed payments are cancelled “PAID”
  16. Act in absence of Finance Assistant when assigned
  17. Be focal person for Bid opening
  18. Any other duties as delegated by the supervisor.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Program staff, Project Manager, field team
  • Juba and field finance teams
  • HR department

Qualifications/Experience/Skills/Personal Qualities:

  • Degree or Diploma in Financing and accounting
  • Experience from working as a Finance Officer
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Fluent in English

Context/ Specific skills, knowledge and experience:

  • Experience from working as a FSL Project Officer
  • Excellent command on excel
  • Must be able to prioritize and have excellent multitasking and documentation skills.
  • Good problem-solving skills, diplomatic and self-directed.
  • High-level competency in computer skills (common Microsoft Windows and Office applications)
  • Proven communication, interpersonal, representation, negotiation and leadership skills
  • Fluent speaker of Arabic is an advantage
  • Previous Audit experience is an asset

Application Procedure:

  • The applicant must provide a detailed CV as well as an application letter with an explanation as to why he/she would like to work for NRC, and why you believe you are the best candidate for this position. Contact details including phone numbers and address plus three references (one of these should be your current or most recent employer) are essential.
  • Please do not submit original certificates. Submitted application documents will NOT be returned.
  • Applications must be submitted no later than on the 6th June 2019 by email [email protected], or in an enclosed envelope clearly marked “ Finance Officer ” to any new by NRC offices
  • NRC Human Resource Office

Only short-listed candidates will be contacted, by e-mail or by phone.

WOMEN ARE HIGHTLY ENCOURAGE TO APPLY

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