In countries affected by conflict and war, Women for Women International supports the most marginalized women to earn and save money, improve health and well-being, influence decisions in their home and community, and connect to networks for support. By utilizing skills, knowledge, and resources, she is able to create sustainable change for herself, her family, and community.
Since 1993, Women for Women International has helped nearly 429,000 marginalized women in countries affected by war and conflict. We directly work with women in 8 countries offering support, tools, and access to life-changing skills to move from crisis and poverty to stability and economic self-sufficiency.
The Finance and Logistics Manager position is the top financial and logistics position in the South Sudan Country Office and is a member of the country office Senior Management Team (SMT). The Finance and Logistics is responsible for ensuring all finance and logistics policies and procedures are in place and correctly implemented. The Finance and Logistics Manager works closely with WfWI – Headquarters (HQ) finance and program teams, and is responsible for communicating to Headquarters Controller all financial and compliance matters. This position is also responsible for overseeing the Logistics Unit. The Finance and Logistics Manager Position requires a broad skill set including the ability to work strategically with senior management, review financial statements, make QuickBooks entries, and facilitate other financial and logistical transactions.
Responsibilities and Duties
General Accounting, Financial Management and Reporting:
Responsible for monthly financial close and reporting including standard financial statements and grant level reporting.
Implement, monitor, and evaluate internal controls and compliance procedures.
Carry out primary communication to HQ and Country Director about finance and logistical issues.
Assist Country Director and SMT with budget preparation, budget analysis, and forecasting.
Provide HQ and SMT with timely and accurate Budget vs. Actual analysis reports, including explanations of variances.
Disseminate and train staff on new coding of new grants and projects as they are initiated or discontinued for use on timesheets and coding of vouchers. Also distribute account coding guidelines to staff and verify proper coding of vouchers received prior to data entry.
Manage cash flow, including timely fund requests to HQ. Oversee the management of the country office petty cash fund and bank accounts, including monthly reconciliation.
Ensure that Annual Audit is carried out in a timely manner as required by the organization.
Maintain and monitor an effective Country Office filing system including but not limited to: bank documents, withdrawal slips, transfer records, bank statements, invoices, timesheets, and payroll records.
Ensure that the internal control procedures and donors regulations are followed for all cash disbursements, receipts, transfers and include appropriate backup for US A-133 compliance.
The Finance and Logistics Manager will have access to sensitive and confidential information and is expected to act with utmost discretion and integrity.
Payroll Management:
Work closely with the Human Resources and Administration Officer to ensure that Country Office payroll is done in compliance with national tax and labor regulations.
Manage timesheets for the country office, ensuring timely submission, approval, accuracy, and filing.
Ensure the monthly payroll allocation entries are properly calculated, coded, and entered appropriately into accounting system, including review and approval of timesheets by individual supervisors of allocations to specific grants and projects.
Procurement, Logistics, IT and Security:
The Finance and Logistics Manager directly supervises the Logistics and Procurement Officer and ensures the effective management of all country office Procurement, Transport, Assets, Stocks, IT and Security.
Ensure compliance with WfWI Field Operations Manual (FOM), and other procurement and logistics policies and procedures, and suggest revisions as and when necessary.
Ensure maintenance of an accurate and up to date asset register and depreciation schedule for all fixed assets. Ensure that controls are in place to safeguard assets and oversee physical inventory verification at least annually.
Ensure effective management of service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.
Serve as focal point for WfWI South Sudan IT issues, seeking technical support from the HQ IT unit and contracted IT consultants as needed; manage the internet service provision contract.
Ensure compliance with WfWI South Sudan IT & Telecommunications usage policies and procedures.
Work closely with the Country Director to ensure compliance with the country office security management plan and procedures.
General Management:
Participate in policy-setting discussions with the SMT and HQ and communicate policies to local staff.
Make recommendations for enhancements to policies and procedures to create operational efficiencies and represent the office during global finance meetings and cross-functional policy development working groups.
Participate in strategy development and annual operational planning and budgeting of the country office.
Personnel Management:
Performance manage direct reports in line with Women for Women International’s performance management framework, including the setting of annual performance objectives, development plans, performance appraisal and regular 1:1 meetings regarding progress throughout the year.
Provide coaching, mentoring and on-the-job training to subordinates.
Other duties as assigned.
Qualifications and Skills
Master’s degree and other Post-graduate qualification in finance, accounting or business management (will consider experience in lieu of the advanced Master’s degree; however, a minimum of Bachelor degree in a relevant field is required);
CPA, ACCA or equivalent designation is preferred;
At least seven (7) years’ work experience in Accounting or Finance position with full accounting and budgeting responsibilities preferably within the INGO environment, including at least three (3) years in a management role;
Excellent computer skills including spreadsheet, database, word processing, presentation, and email along with data entry experience; proficiency in QuickBooks Pro accounting software;
Demonstrated experience supervising subordinates is required;
Highly organized and detail-oriented with strong analytical and problem-solving abilities;
Ability to handle confidential and sensitive information with discretion is required;
Ability to work independently, prioritize tasks, meet deadlines and to take initiative;
Fluency in written and spoken English is required.
Application Instructions
All interested candidates should submit the following application materials: updated CV, cover letter and three (3) professional references to: sosudanjobs@womenforwomen.org by deadlne of November 20, 2015.Please put Finance and Logistics Manager in the Subject line. Due to urgency of the recruitment, applications will be short-listed on a regular basis and we may offer the positions before the closing date.
We do not accept applications sent to our human resources email box or telephone inquiries. Only short listed applicants will be invited to interview.
Women for Women International provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
South Sudan Finance and Logisitics Manager Job Description_November 2015.docx (11.8 KB)