OVERVIEW
The Finance and Administration Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects of the project. The Finance and Administration Director will monitor project expenses and ensure that all financial reports are timely and compatible with standard accounting practices and follow Jhpiego and CDC rules and regulations.
RESPONSIBILITIES
Leadership
- Ensures accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and CDC’s rules and regulations, and terms and conditions of the award.
- Oversees day-to-day coordination of financial activities ensuring cost efficiency
- Ensures timely, accurate and complete documentation which supports financial transactions to be uploaded and maintained in on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of financial operations and prepare monthly reports
- Ensures that Jhpiego human resources and administrative procedures are in place for project.
- Oversees project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation. systems, policies and procedures, consultant payments for the program.
- Provides guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies.
- Leads the development, monitoring, and review of project budgets
- Provides guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, contracts development and management and maintenance of office inventory.
- Provides financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Management
- Manages program information systems to articulate activity budgets and results
- Manages all sub-grants, ensuring compliance with Jhpiego Policies and Procedures and reporting of sub-awardee, and building their capacity as needed.
- Facilitates the work of external audits and ensures that financial records are properly maintained and readily available during audits.
- Contributes to developing work plans and annual budgets for project activities and local office costs.
- Ensures that CDC resources are appropriately directed to project priorities and are in line with project work plans
- Monitors and tracks VAT transactions ensuring timely and effective reporting, reimbursement and follow-up
- Mentors, supports, supervises and manages a team of highly qualified staff and aligns their efforts in concert with project goals to ensure rapid and sustainable results.
- Ensures that Jhpiego human resources and administrative procedures are in place for the project and staff and comply with local and donor regulations
- Collaborates with the Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs.
- Collaborates with the Project Director to conduct finance and admin performance evaluation and adjustments in the monthly work plans
- Collaborates with the Project Director, Senior Program Manager and finance staff to respond to all donor and PEPFAR financial reporting needs, including the annual PEPFAR Expenditure Analysis.
REQUIRED QUALIFICATIONS
- Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
- 3 to 4 years of finance and administrative experience. At least 3 to 4 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting.
- At least 3 to 4 years providing financial planning and management, human resources and procurement for projects.
- Five or more years of senior-level work experience with CDC or other donor-funded projects
- Previous direct supervisory experience of professional and support staff
- Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management
- Demonstrated experience organizing resources and establishing priorities
- Subcontract or sub-agreement financial management experience
- Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
- Experience developing and/or implementing finance and accounting policies, procedures and systems
- Excellent verbal, written, interpersonal, and presentation skills in English
- Experience hiring and supervising personnel
- Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with CDC, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
- Excellent skills in facilitation, team building, and coordination
- Ability to coach, mentor and develop financial and administrative capacity of project staff
- In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
- Ability to travel nationally and internationally 30% of time.
PREFERRED QUALIFICATIONS
- 7 to 8 years of finance and administrative experience. At least 7 to 8 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting.
- At least 7 to 8 years providing financial planning and management, human resources and procurement for projects.
- Finance and administrative experience preferably on international health projects
- Experience providing financial planning and management, human resources and procurement for projects, in South Sudan, preferably
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jhpiego.org/careers
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.