BBC-MA Senior Finance Officer (Juba)

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Job Title Senior Finance Officer

Line Management: Finance Manager

Contract type Fixed term, to 31 March; followed by potential 1 year contract.

BBC Media Action

BBC Media Action uses media and communications to reduce poverty and promote human rights in developing countries. To achieve this, it partners with civil society, local media and governments to:
• Produce creative programmes based on robust research in multi-media formats which inform and engage audiences around key development issues.
• Strengthen the media sector through building professional capacity and infrastructure.

Job Summary:
• Supporting the Country Director and Finance Manager to maintain the financial integrity of BBC Media Action’s operations in South Sudan, and ensuring full compliance with policies & procedures regarding cash, advances, banking and assets.
• Supporting Logistics and Administration Manager to manage the assets of BBC Media Action’s operations in South Sudan, including the maintenance of the Asset register.
• Ensuring a fair selection of quality vendors and service providers, and fairness and transparency in the awarding of all contracts- including field service providers
• Assisting with audits preparation, implementation of audit recommendations and spot checks as appropriate.
• Review all payment documents for proper recording and accountability.
• Update Cash books in SSP and USD for accuracy and completeness.
• Accurate recording of income and expenditure using accounting software.
• Collate cash forecasts to identify monthly funding requirements
• Ensure compliance with South Sudan law and regulations regarding taxation and payroll and ensure PIT (Personal income Tax) is processed before the due date.
• Undertaking other duties that, from time to time, the Country Director or the London finance team might request

Specific Responsibilities:

  1. Financial Accounting, cash & record keeping
    • Update daily cash book and accounting system to ensure correct charging of expenditures to correct budget and project codes.
    • Review payment vouchers prepared by Logistics officer to ensure correct charge codes are applied and ensure the vouchers are fully supported with relevant documentation on procurement.
    • Preparation of National staff payroll and ensure that all deductions are paid on time each month.
    • Update National Social Security (NSI) data and ensure accuracy of information.
    • Ensure the End of Month Financial report and accounting system is updated, reconciled and sent to London on time each month.
    • Preparation of Monthly cash and Bank reconciliation.
    • Manage cash in office and ensure safety and security procedures are adhered to on cash in transit; make cash requests as needed.
    • Monitor advances and ensure accountability is prepared within the period per policy.
    • Prepare WFP flight reconciliation and monthly journal and monitor advances.
    • Ensure proper filing and security of accounting information and vouchers.

  2. Contracts Management
    • Review the monthly management report and ensure that all comments/ issues are addressed for the assigned project codes.
    • Report on any discrepancies between BBC MA and Donors requirements.
    • Assist in Project Audits and implementation on audit recommendations.

Required Qualifications
• Bachelor’s Degree in Business Administration, Commerce, Finance or Accounting with at least CPA III level
• 3 years of experience in accounting and budgeting in an INGO or UN agency
• Good knowledge of English and Juba Arabic
• Working knowledge of an integrated accounting software.
• Solid knowledge of various donor regulations

This position is open to south Sudanese Only.

Interested candidate should send his/her application and CV to BBC.MA.Recruitment@gmail.com
Dateline for submission of application is 20th December 2016
Only shortlisted candidate will be contacted and no application/CV will be given back to unsuccessful candidate.