Department for International Development
Juba - South Sudan
POSITION: B1 - Programme Manager
SALARY: $2,947pm gross
The Department for International Development (DFID) leads the UK’s work to end extreme poverty, deliver the Global Goals, and tackle global challenges in line with the government’s UK Aid Strategy. Our aid budget is spent on tackling the great global challenges – from the root causes of mass migration and disease, to the threat of terrorism and global climate change – all of which also directly threaten British interests. We are ending the need for aid by building peaceful and stable societies, creating jobs and strong economies, fighting corruption, unlocking the potential of girls and women, helping countries to tackle and adapt to climate change and helping to save lives when humanitarian emergencies hit. We are doing this because it is both the right thing to do and firmly in Britain’s national interest.
DFID works in partnership across Whitehall and with governments, civil society, the private sector and multilateral institutions, including the World Bank, United Nations agencies, and the European Commission.
DFID in South Sudan
DFID South Sudan was established in 2011, when South Sudan declared independence from Sudan following a nation-wide referendum. The core objectives in DFID South Sudan’s 2016 to 2020 business plan are to support peace and stability, to reduce extreme poverty, and to increase resilience. The country has been marred by extreme violence since independence, with almost 400,000 people killed and over 6.1 million people severely food insecure due to conflict, displacement and the deterioration of livelihoods. DFID South Sudan’s current programming engagement has thus focused on providing humanitarian assistance, building resilience and supporting the basic maintenance of essential services, particularly health and education. DFID South Sudan has four teams:
- Humanitarian and Livelihoods
- Essential Services
- Operational Excellence
This role sits within the Humanitarian and Livelihoods Team, which is the largest programming team in DFID South Sudan.
Purpose of Job
DFID South Sudan is looking for a highly motivated, proactive individual to join our Humanitarian and Livelihoods Team (HLT) as a B1 programme manager. The post is open to SAIC (Staff Appointed in Country). Predominantly based in the British Embassy within Juba, the post holder will have the opportunity to participate in field monitoring visits where security permits.
This post offers an exciting opportunity to contribute to addressing and shaping the DFID programme portfolio in one of the most complex and difficult environments in which DFID works – playing a key role in the delivery of a large and complex portfolio of humanitarian and livelihoods programmes in South Sudan. The post holder will be managed by a senior programme manager, working closely with specific programme officers and advisors to manage a number of humanitarian and/or livelihood partners/projects (approximately 5).
Key duties within this will include:
- accurate financial management, comprehensive risk management,
- regular monitoring of partner implementation (including field trips),
- close management of grant agreements ensuring compliance with DFID standards for programme management throughout the project lifetime; and
- the mobilisation, implementation and close-out of projects.
This is currently within DFID’s largest bilateral programme (Humanitarian and Resilience in South Sudan - HARISS) and our smaller livelihoods programme (Building Resilience and Asset Creation Enhancement – BRACE II), but the post-holder will be increasingly involved with the set up and management of future projects currently being designed, as HARISS and BRACE II finish in March and July 2020. The post holder may have line management responsibilities, and will provide capacity building and mentoring in programme management. The post holder will also be expected to support on cross cutting programmatic areas for the team and wider office.
The HLT is comprised of a Team Leader, a Deputy Team Leader, a Senior Programme Manager, three advisors, three Programme Managers (including this one), four Programme Officers and a Policy Officer. The team is a mixture of locally engaged and international staff, who work both in-country and at times remotely from the UK. The post holder must be able to work proactively and independently and help cover breather breaks and leave as required. The post holder must also communicate effectively with team members in other locations.
Key Responsibilities and Accountabilities
Lead project management on DFID South Sudan’s support to various humanitarian and livelihood partners (partner allocation TBC, but likely to include multilateral, NGO and possibly private sector partners).
Work across the team to mobilise, implement and close-out projects in line with DFID Programme Management rules and associated principles, standards and guidance.
Build strong working relationships with partners in country, and work across other DFID country offices and UK headquarters as relevant.
Ensure key project milestones and tasks (e.g. reporting, reviews, audits, asset returns) are delivered on time and to a high standard, keeping the delivery plan updated.
Ensure accurate and up to date financial management and analysis (partner reporting, profiling on DFID systems, forecasting etc.) for programmes, including responsibility for the approval of financial tasks and QA role for Programme Officers.
Provide effective, proactive management of programmatic risks.
Strengthen and maintain programme management systems/information for the livelihoods and humanitarian programme in preparation for audits, briefings and record keeping purposes.
Provide support and advice on programme management requirements to others in the team.
Draft and or contribute to developing high quality and compliant programme documentation, including Annual Reviews, contracts and MoU’s.
The post holder may have line management responsibilities, and thus be expected to conduct regular 1-2-1s and quarterly reviews for those managed.
Quality assure programme officer work, mentor on areas for development, and provide timely and constructive feedback.
Take on cross-cutting lead roles across the team, and wider office as applicable. Examples of these include delivery chain mapping, due diligence and aid diversion. Specific roles will be determined by need in the team and individuals’ preferences where possible.
Represent the HLT at meetings with externals on programme management, programme progress and policy issues relating to the humanitarian and livelihoods programmes.
Contribute a South Sudanese perspective on HLT’s work, and help ensure our programmes and policy remain contextually appropriate.
Provide support as required on high-level visits or briefing requests.
Remain flexible and prepared to carry out additional duties as required
Civil Service Behaviours
The core behaviours for this role are:
• Communicating and Influencing – Positive and pro-active attitude who can demonstrate energy and enthusiasm for their work and encourage others to do the same. They will operate independently, without close supervision, and be able to build their own and others capacity, including through mentoring and sharing knowledge and best-practice. They will need to communicate in a clear and engaging manner (excellent written and spoken English is required).
• Working Together – Build and maintain constructive and trusting relationships with a range of stakeholders (internal and external) to deliver programme objectives. Encourage collaborative working within the team and the wider office, ensuring effective team-working is maintained in a multiple-site location (London, Juba and others). Will require the ability to negotiate and influence.
• Delivering at Pace – Ability to work under pressure and juggle a complex and varied workload, demonstrating proactivity and personal resilience whilst working in a fast-paced, challenging environment. Managing a high volume of work, competing priorities and short deadlines – yet ensuring delivery is of high quality and against objectives.
• Developing Self and Others - Ensure objectives are set and achieved to address any gaps and enable delivery of current and future work. Take time to coach, mentor and develop other colleagues/project partners. Promote inclusiveness by respecting different personal needs and backgrounds, and use these to develop others. Reflect on own work, continuously seek and act on feedback to improve own and other’s performance.
In addition to the above behaviours, this role will be measured on the international competency:
• Demonstrating resilience – Being self-aware of own strengths/limitations, and able to manage this in challenging environments. Able to understand the impact of these on these on themselves and others, and learn, adapt and change their own behaviour accordingly. Able to coach others through challenges and help them to manage their own resilience.
- The key essential criteria of this role are as follows:
- Undergraduate degree in Business Administration, Management, International Development, Humanitarian Affairs and/or other relevant area
- At least 5 years programme manager experience in the aid sector in South Sudan
- Excellent written and spoken English
- Strong numerical skills and evidence of experience of financial management including budgeting, forecasting.
- Experience of working with or in an international aid organisation in South Sudan
- Professional qualification in programme management
- Masters level qualification in Business Administration, Management, International Development, Humanitarian Affairs and/or other relevant area
- Experience of working with or in international donor organisation.
- Knowledge of a number of South Sudanese regional/local languages.
- Evidence of delivering Value for Money, especially in aid projects, including the ability to interpret and manage a range of financial data and appropriately weigh costs against benefits.
The full Job Description, Application Form and Civil Service Competencies can be found at:
DFID is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit.
Important – HOW TO APPLY!!
The candidate must complete and send the application form to [email protected] with a copy of their most recent CV.
The subject line MUST read only “SS1901”.
Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is cop 28 April 2019. If no response has been received after 2 weeks from closing date, consider the application as unsuccessful.
If you experience any problems with your application, request the application pack from the same email address listed above.**