Action Against Hunger (ACF)-USA is part of the ACF-International Network which works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security and Livelihoods, water and sanitation, health and advocacy.
ACF-USA is current looking for suitable candidates to fill the position of Emergency Logistics Officer, (1 Position).
Position open date: 19th January 2016
Starting date: As soon as possible (ASAP).
Duty Station: Roving
Objective 1 Supply Chain Management
• To collect, compile process and validate on base level all Internal Order Forms for ACF’s Surveillance and Evaluation Team (SET) Programs, updating Order follow-up and follow up on orders/requests.
• Maintains lists of local suppliers of products and services, ensuring update of the catalogue (price list) regularly.
• Ensure stock management systems are update (storage conditions, stock cards, reports, expiry dates…
• To work closely with the SET PM to prepare chartered flights for all locations of SET Surveys.
• Monitor the goods deliveries to the departments/bases/programmes by various modes of transport
• Ensure compliance with KitLog (procurement policy);
Objective 2: Equipment and Asset Management
• To evaluate the equipment needed for the survey
• To supervise the allocation and the use of the equipment. Ensures that individual fill allocation forms for equipment under their custody.
• To update Equipment List accordingly;
Objective 3: Fleet management in cooperation with SET Team
• Support and organize vehicles/boat movement planning and staff movement in survey locations
• Plans and organizes transport for goods to destinations: packing, weighing, labeling, preparation of packing list, organizes loading/offloading, prepares transport documents (waybill), notifies destination, and confirms arrival;
• Liaise closely with the service providers (such as boat rental, daily hires, etc.)and ensure timely provision of those services
Objective 4: Rehabilitation and maintenance in cooperation with SET Team
• To monitor the construction, rehabilitation and maintenance of all the structures related to the functioning of the SET program ( tents, etc)
• Ensure proper and timely rehabilitation/maintenance of SET survey field accommodation sites
Objective 5: Warehousing
• Take complete responsibility for the receipt, storage, accounting and reporting of all items received and stored in the warehouse(s).
• Prepare and supervise loading, offloading and ensure all documents are duly filled and signed
Objective 6: Radio and Communication
• Ensure constant and regular radio and Thuraya communication with ACF field teams
• Maintaining the communication equipment
Objective 7: Supervision of the logistics team of the Base
Support supervising the hired survey staff, conducting evaluations, trainings, disciplinary actions and capacity building of the survey team (drivers, enumerators, etc.)
Objective 8: Reporting
Compilation & transmission of survey Logistics Reports (Stock Reports, Boat Rental cost follow-up, Equipment list, Incident Report, Order follow-up to the bases/programmes, Sitreps and Oral reporting) to the SET PM.
Objective 9: ACF’S Team-house/Office/Store
Ensures that ACF’S properties are kept in good condition, supervises the power, water and cleaning supplies and carries out checks on a regular basis
Supports management of compound’s power/electricity system
Ensure timely garbage disposal.
Follows up on the condition of the stocks of consumable goods and prepares for replenishments when the minimum stock is reached;
Objective 10: Security
Monitors, regulates and controls the protection of ACF’S property and supervises all security personnel employed for that purpose under the supervision of SET
Give regular updates on security situation while in areas of SET surveys
Objective 11: Finances
• Consolidates monthly logistics cash forecast and the invoice payment schedule; adhere to policies and procedures; draft work plan for base improvements; provide inputs to budget proposals and procurement plans.
QUALIFICATIONS
• Degree or Diploma / in Accounting, Economy, Mathematics or any related discipline, or diploma from technical college in logistics and/or business administration.
SKILLS & EXPERIENCE
a. Essential
• Experience of working in humanitarian relief/development sector in the field, in a logistics or other related programme support role.
• Strong communications skills, with excellent verbal and written English. Fluent in local dialects and Arabic language is a requirement.
• Degree / Diploma / / Accounting/ Economy/ Mathematics and diploma from technical college in logistics and/or business administration.
• Professional Experience of at least one (1) year in Logistic Issues.
• Good working knowledge of Computer, particularly Word and Excel Computer skills.
• Willing to work occasional evenings and weekends and to carry out field visits at short notice if required.
• Good knowledge of Computers and Thuraya and radio communication
b. Preferred
• Previous experience working with NGO or UN agencies
• Proven knowledge and experience of logistics core competencies
• Female candidates are highly encouraged to apply
To apply send your application with CV, cover letter and three professional references to recruitment.ssd@acf-international.org specifying “Emergency Logistics Officer” in the title of your email.
The deadline for applications is Friday 5th February 2016 at 5:30 pm. NOT due to urgency of the position we will be reviewing the applications as they come and interviews may be done before the closing date.