Ibba girls school - Finance Assistant

Reporting to The Head Teacher, The Finance Assistant, will provide administrative and management support in ensuring proper management and maintenance of all school funds as well as human & non human resources of the school at all times.


  • General Responsibilities

  • Liaise with the Head Teacher, Board of Governors and UK Trustees to set and manage the school budget.

  • Liaise with the Head Teacher to ensure efficient management of school resources.

  • Take responsibility for operating approved financial management procedures including the monitoring of income and expenditure against the budget, recording transactions, managing and securing cash

  • Ensure that school finances are managed according to the UK donors’ expectations.

  • Keep the UK and local Trustees up to date regarding all school financial matters.

  • Maintain the school’s accounts using the Xero accounting system

  • Prepare financial reports for the Head Teacher, Governors, Trustees and the Treasurer of Friends of Ibba Girls School in the UK as required.

  • Enter and analyze financial data using online software such as Microsoft Word and Excel.

  • Ensure major purchases comply with the school’s approved procurement processes.

  • Obtain receipts and record all purchases and income transactions.

  • Accept cash, make receipts and record incoming monies (such as school fees)

  • Visit bank to get cash, statements, make payments, as required

  • Use online banking to check balances and obtain statements and reports

  • Ensure safe and secure transport and storage of cash.

  • Prepare, pay and record all staff salaries.

  • Promote IGBS as an honest and open school who uses sound international financial management processes.

  • Protect the school from any and all forms of fraud, corruption, embezzlement or other losses.

  • Any other duties and activities reasonably requested by the Head Teacher or the Treasurer of Friends of Ibba Girls School.


  • The post holder should essentially have:

  • Proven record of honesty and integrity.

  • Experience and knowledge of financial management or bookkeeping.

  • Sound spoken and written English skills.

  • Competent computer user, with knowledge and experience of Microsoft Word and Excel (or similar) software packages, internet and email skills.

  • Excellent mathematical skills.

  • The desired qualities of the person include:

  • A formal qualification (certificate) in business administration, accounting, bookkeeping or similar.

  • Experience of using a cloud-based accounting software system such as Xero, Quick Books or Fresh Books

  • Previous experience working in a similar role or with a NGO.

  • Current South Sudan driving license, minimum 2 years’ experience, good driving record.

  • Spoken Zande and Arabic language skills.

Please send applications with CV and atleast three (3) referees to:
Richard Aluma Gamma – The Head Teacher ([email protected]) and
hand-deliver at Ibba Girls Boarding School, 2-km along Ibba-Maridi Road in Maridi State of Greater Western Equatoria Region of South Sudan.
For further inquiries, call +8821668611443, +211954270227, +256 785764917.
Deadline for submission of applications is Saturday - 6th.January, 2018.