WORLD FOOD PROGRAMME - SOUTH SUDAN COUNTRY OFFICE
VACANCY ANNOUNCEMENT NUMBER 100121
POSITION TITLE: MONITORING ASSISTANT
POSITION GRADE: SC5
CONTRACT TYPE: SERVICE CONTRACT
CONTRACT DURATION: 12 MONTHS RENEWABLE
DUTY STATION: ABYEI
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
ORGANIZATIONAL CONTEXT
These jobs are found primarily in WFP Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.
At this level job holders are expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To coordinate and perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.
KEY ACCOUNTABILITIES (not all-inclusive)
Accountabilities : The Monitoring Assistant reports to the Senior Programme Assistant or Head of Programme at the Field-office and indirectly to the Head of Field-Office. Within delegated authority, the Monitoring Assistant will be responsible for the following duties:
- Coordinate and monitor the implementation of the assistance programme at the local level, in close collaboration with the implementing partners;
- Monitor and review the overall commodity movements such as food deliveries, storage, transport and distribution at the site and verify if the amounts received have been properly recorded, damaged or suspected to be damaged;
- Supervise the efficient distribution of food items at the site and ensure proper distribution of entitlements and verify appropriate entitlements are distributed and provide feedback to Field Officers and others on the distribution;
- Assist in the conduct of regular meetings of refugee leaders and implementing partners on the commodity pipeline, distribution arrangements, food entitlements and other relevant issues;
- Assist in the implementation of the plan of action, review achievement and constraints and provide feedback accordingly;
- Assist the WFP Officer and implementing partners in encouraging women’s access to economic skills development and sensitizing public opinion on gender issues and gender focused activities;
- Report periodically to the WFP Officer on relevant events regarding food management, distribution and other related issues;
- Identify any apparent issues in the programme and report them to the appropriate personnel;
- Supervise and train other personnel as appropriate;
- Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
|---|---|
| Strategic Management | Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Qualitative/Quantitative Methodology | Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. |
| Data Analytics and Visualization | Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries |
| planned and reached for all programme assistance modalities and activities. | |
| Programme Monitoring and Review | Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided. |
OTHER SPECIFIC JOB REQUIREMENTS
This section is optional to describe additional responsibilities & knowledge required for the specific job
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has experience collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders.
• Has experience utilizing WFP monitoring and evaluation systems and standards.
TERMS AND CONDITIONS
THIS POSITION IS OPEN TO SOUTH SUDANESE NATIONALS ONLY. PLEASE TAKE NOTE THAT WFP DOES NOT CHARGE ANY FEE AT ANY STAGE OF RECRUITMENT PROCESS.
DEADLINE FOR APPLICATIONS
29 October 2018
CLICK ON BELOW LINK
https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=100121&company=C0000168410P&username=
Qualified Female applicants are especially encouraged to apply